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Agenda July 2017

20th July 2017

ALL COUNCILLORS ARE SUMMONED TO ATTEND A MEETING OF CHARMOUTH PARISH COUNCIL ON TUESDAY 25TH JULY 2017 AT 7.30PM AT THE ELMS, ST ANDREWS DRIVE, CHARMOUTH.

THE PUBLIC AND THE PRESS ARE INVITED TO ATTEND AND LISTEN TO PROCEEDINGS.

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AGENDA

279.17 Public questions, comments or representations (limited to half an hour)

280.17 Dorset County Council issues

a) County Councillor Daryl Turner to report

281.17 West Dorset District Council issues

a) District Councillors Daryl Turner/George Symonds to report

282.17 Apologies for absence

283.17 Disclosure of Interests

284.17 To receive and approve the Minutes of the Annual Meeting of the Council held on 27th June 2017

285.17 To consider any matters arising from the Minutes (for report only)

286.17 To receive and consider the report of the Foreshore Committee held on 4th July 2017

a) To resolve to approve provision of a supplementary sign at a cost not exceeding £300.

b) To resolve to approve provision of a replacement beach office door at a cost of £1,450.

c) Results of Japanese Knotweed Survey

d) To resolve to approve that The Parish Council place an order for a ten year treatment plan at a total cost of £1,850.00 and that the single source procurement is accepted.

e) To resolve to approve the commitment of up to £10,000 for the to Lease 1 premises following a further outbreak of dampness.

287.17 To receive and consider the report of the Playing Field, Cemetery and Street Management Committee held on 4th July 2017 (attached)

288.17 To receive and consider the report of the Planning Committee held on 11th July 2017

289.17 Proposals relating to the Finance and General Purposes Committee (no meeting held)

a) To resolve to accept Accounts for approval for July

b) To resolve to accept Report of Accounts for June

c) To resolve to accept Monthly Accounts/Foreshore Income Tracker for June

290.17 Motion to amend Financial Regulations

To resolve that this Parish Council does further amend the Parish Council's Financial Regulation no 4.1 as follows:

'After the second bullet remove "or “ and after the third bullet point add "or”

• the Clerk for any items that are routine maintenance consumable items, including stationary, fuel and alike below £500."

So that the whole regulation 4.5 reads:

" 4.1 Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget. This authority is to be determined by:

• the Council for all items over £5,000;

• a duly delegated committee of the Council for items over £500;

or

• the Clerk, in conjunction with Chairman of Council or Chairman of the appropriate committee, for any items below £500.

• the Clerk for any items that are routine maintenance consumable items, including stationary, fuel and alike below £500,

Such authority is to be evidenced by a Minute or by an authorisation slip duly signed by the Clerk, and where necessary also by the appropriate Chairman. Contracts may not be disaggregated to avoid controls imposed by these regulations.

291.17 Meetings in August

292.17 Reports from nominated representatives of organisations or representatives attending meetings on behalf of Council

293.17 To receive Correspondence and Communications (see separate up to date list provided at meeting)

294.17 Exchange of Information

295.17 In Committee

Mrs L Tuck, Clerk to the Council